**RUF Conference Details Form RUF Conference/Event Details Form Please complete this event request, and we will work on your Gather event page and registration form. To watch a short (5 min) video on Gather event options, and the Conference Details Form, click HERE. Contact Information First Name Last Name Email Phone * Who is your Area Coordinator? * Are you the contact person for this event? * Yes No Are you the staff member who will be coordinating the conference/event? If you're not directing/coordinating this event, who is? Please add name and contact info of person in charge (if it's not you). Thanks! Conference Info Conference Name * This is what you are going to call the event when you advertise it. Please include specifier such as campus or region (e.g. Ole Miss Fall Conference or Mid-South Fall Conference). Conference Location * Is this an International trip? * NoYes If your group will be traveling outside the US at any point during the trip, please choose "Yes." Address of Conference Location Address of Conference Location Address of Conference Location Address of Conference Location Address of Conference Location Address of Conference Location State AlabamaAlaskaArkansasArizonaCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming Address of Conference Location Address of Conference Location * Is this event a Mission Trip? * NoYesOther Mission Trip - Additional Info All monies collected (gifts or student payments) for mission trips will have a 13% support service fee, so please take this into account when calculating the amount that students need to raise. This will help ensure that students raise enough to cover the support service fee and prevent the Mission account from ending with a deficit balance. Will students be raising funds for the Mission trip or paying the cost themselves? They are raising moneyThey are paying for their tripOther If "Other," please explain: Is this Mission Trip in conjunction with any other missions agency (like Serge or MTW)?" * Yes No If Yes, which agency? Please Note: Submitting this form notifies RUF national staff only. You are responsible for contacting the other mission agency you are working with to gather all final costs/details for the trip. Will you be attending this trip yourself? * Yes No Are you taking your intern(s)/staff with you on this trip? * Yes No Number of staff/adults attending Mission Trip: * Will you be renting a car? * Yes No Will everyone driving the car be over the age of 25? * Yes No Has this trip been approved by your Area Coordinator? * Yes No Start Date * End Date * Does this venue require a Certificate of Liability? * NoYesUnknown Does this venue require a Certificate of Liability? The venue often requires a Certificate of Liability. By choosing "Yes" you will not need to contact the RUF National Office; we will be alerted and send you the certificate within 24 hours. Number of Campuses participating: * This is an estimate (we know this number might change) Campus(es) * Please list the campus(es) invited to or participating in the event. Please list the CMs of the other campuses attending: If there is no CM, please list staff member. CM (or other staff member) RUF Email plus1 Add another CM minus1 Remove Name of staff member in charge of accounting/bookkeeping for event (closeout). * Name of staff member in charge of accounting/bookkeeping for event (closeout). Name of staff member in charge of accounting/bookkeeping for event (closeout). Name of staff member in charge of accounting/bookkeeping for event (closeout). Advanced deposits or prepayment should be charged to: * Prepayment by National OfficeCampus Account If prepayment by National Office, terms are 60 days post trip-end date.If multi-campus event, choose "Prepayment by National Office." Estimated (actual) cost per registrant * What are you planning to charge each registrant? * This is the price that will be used for the Gather payment page, if applicable. Estimated number of students attending * Are you planning to have T-shirts for your event? * Yes No Not sure Would you like to include the "Additional guest" fields on your form? (Are staff going to be bringing spouses/children to the event?) * Yes No Not sureNot sure What will your refund policy be? Is there a date after which no refunds may be processed? Is there a date after which the venue won't allow changes in numbers? Who should we check with regarding refunds requests? Please close our Registration Form after: Would you like your form closed on a particular day/time? After a certain number of registrants? Notes or Comments Additional Info for your Gather Event page & Registration Form As your event approaches, we will be sending you a link to your Event page & registration form. Your event page might be very simple, containing only the location & dates of your event and the registration form/payment page, OR your event page might contain photos/documents/schedules/additional information for your event. The following questions are optional, but are helpful in creating your event page. Please include any photos/text/links that would be useful for your event page, or you may email it later. On your event page, would you like to include info about Speaker(s) or Seminars? Yes No Not sureNot sure Info about Speaker(s) or Seminars: On your event page, would you like to include info about Activities or Amenities? Yes No Not sureNot sure Info about activities or amenities: FAQ Section of your Gather page The RUF Gather Event Template has a section for Frequently Asked Questions. Here are some suggested FAQs: How do scholarships work? What do I need to bring? What if I need a ride? How much does (this event) cost? What's included? When can I check in? You may choose to leave this section off, or you may choose to use some or all of the suggested FAQs, or you may choose your own FAQs. If you don't know the answers now, choose "No." You can email Gather later with additional FAQs. Would you like to include the FAQ "How do scholarships work?" Yes No Please enter the answer to "How do scholarships work?" Would you like to include the FAQ "What do I need to bring?" Yes No Please enter the answer to "What do I need to bring?" Would you like to include the FAQ "What if I need a ride?" Yes No Please enter the answer to "What if I need a ride?" Would you like to include the FAQ "How much does (this event) cost?" Yes No Please enter the answer to "How much does (this event) cost?" Would you like to include the FAQ "What's included?" Yes No Please enter the answer to "What's included?" Would you like to include the FAQ "When can I check in?" Yes No Please enter the answer to "When can I check in?" Any additional FAQs or other info you'd like to include? NOTE: Your Gather event page can easily be changed at any time, so you can always send additional information/FAQs/photos/etc later. Just email [email protected]. However, once registrations have begun, we can't make changes to the price or to the form questions without causing issues with the already-registered students, so please make sure to have the pricing set before giving students the link. Thanks! You may attach photos or other files here: Drop a file here or click to upload Choose File Maximum file size: 52.43MB Submit
